Work out which Microsoft licences your Power Apps and Power Automate plans need, and what they cost a month. Describe the app, the people who use it and the automation around it: the calculator checks every plan that would be valid, picks the cheapest, and links the Microsoft rule behind each answer.
Prices checked on 4 November 2026 against Microsoft's pricing pages and the November 2026 Power Platform Licensing Guide. List prices before VAT and before any reseller or Enterprise Agreement discount. The calculator works in your browser and keeps nothing you enter.
How the calculator decides
- Is the app premium? It is if it uses Dataverse, a premium or custom connector, or an on-premises data gateway (licence designation), or if it is a model-driven app, because model-driven apps run on Dataverse (Power Apps licensing FAQ).
- A standard app runs on Microsoft 365. Business Basic, Standard and Premium, E3, E5 and F3 include Power Apps and cloud flows with standard connectors. F1 includes neither (Licensing Guide, Appendix B).
- Premium or pay-as-you-go. Power Apps Premium is £15.40 ($20) a person a month for any number of apps. The pay-as-you-go meter is £7.52 ($10) for each person in each app, and only in the months they open it (pay-as-you-go meters). The calculator takes the cheaper for each group of users, and Premium on a tie because it is a fixed cost.
- Flows people start themselves with a premium connector need Power Automate Premium for each person who runs them, or one Process licence on the flow. Flows that run on their own need Premium only for their owner, unless the owner is a shared account or a service principal, which needs a Process licence (Power Automate licensing FAQ).
- Unattended RPA needs one Process licence for each bot that must run at the same time, or Hosted Process on a Microsoft hosted machine, and Power Automate Premium for the person who builds the desktop flows (types of Power Automate licences).
- People outside your company on a Power Pages website are counted by unique users a website a month, in capacity packs or through the meter. As guests in the app they need the same licence as an employee (licences for guests).
Power Apps pricing: Premium or pay-as-you-go
Microsoft now sells two ways to license a premium app. Power Apps Premium is a licence for one person, £15.40 a month ($20 in the US), billed yearly, for any number of apps and Power Pages websites. From 2,000 new licences the price is £9.20 ($12). Pay-as-you-go bills an Azure subscription £7.52 ($10) for every person who opens an app in a month, once for each app they open.
The break-even is simple. A person who uses one app every month costs less on pay-as-you-go. At two apps the two are about the same. From three apps, or for anyone who uses the apps every day, Premium is cheaper. Pay-as-you-go wins clearly for people who open an app only in some months: a yearly stock count, a seasonal return, an audit.
Is the Power Apps per app plan still sold?
No. The November 2026 Licensing Guide records the Power Apps per app plan as end of sale from January 2026, and Microsoft's pricing page no longer lists it. One Microsoft Learn FAQ still describes it at $5 a user an app, so you may meet it in older articles and on existing contracts. For one app the option today is the pay-as-you-go meter at $10.
Power Automate Premium, Process and Hosted Process
Power Automate Premium (£11.50, $15 in the US) licenses one person: unlimited cloud flows with premium and custom connectors, and one attended bot for desktop flows on their own PC. Power Automate Process (£115.30, $150) licenses a flow or a machine instead of a person: one business process that anyone in the company can use, or one unattended bot. Hosted Process (£165.30, $215) adds a virtual machine that Microsoft runs for the bot.
Who needs Premium depends on how the flow starts. A scheduled or automated flow runs on its owner's licence, so one Premium licence covers it. A flow people start with a button runs on the licence of whoever starts it, so either everyone who starts it needs Premium or the flow gets a Process licence. Sharing one Premium licence through a service account is multiplexing and is not allowed. People who only answer an approval request need no licence.
What Microsoft 365 already includes
- Canvas apps with standard connectors: SharePoint, Excel Online, Outlook, Teams, OneDrive and Approvals among them (the standard list).
- Cloud flows with standard connectors, up to 6,000 actions a day for each user.
- Not included: Dataverse, premium and custom connectors, the on-premises data gateway, model-driven apps and any RPA. Microsoft is retiring Dataverse for Teams, so it is no route to free Dataverse.
- If an admin turns on Managed Environments, Microsoft 365 rights stop counting in that environment and every user needs a standalone licence.
Power Pages pricing for people outside your company
A website for customers or suppliers is licensed by unique visitors a website a month. People who sign in come in packs of 100 for £153.80 ($200), or through the meter at £3.01 ($4) each. Anonymous visitors come in packs of 500 for £57.70 ($75), or £0.23 ($0.30) each on the meter. Packs get cheaper from 10,000 users. Unused capacity does not carry over to the next month, and a pack cannot be used in a pay-as-you-go environment.
The prices the calculator uses
| Plan | UK, ex VAT | US | Billed | Source |
|---|---|---|---|---|
| Power Apps Premium, a person a month | £15.40 | $20 | Yearly | Power Apps pricing |
| Power Apps Premium from 2,000 new licences | £9.20 | $12 | Yearly | Power Apps pricing |
| Power Apps pay-as-you-go, a person an app a month | £7.52 | $10 | Azure, monthly | pay-as-you-go meters |
| Power Automate Premium, a person a month | £11.50 | $15 | Yearly | Power Automate pricing |
| Power Automate Process, a bot or process a month | £115.30 | $150 | Yearly | Power Automate pricing |
| Power Automate Hosted Process, a hosted bot a month | £165.30 | $215 | Yearly | Power Automate pricing |
| Cloud and attended desktop flow run, pay-as-you-go (preview) | £0.45 | $0.60 | Azure, a run | pay-as-you-go meters |
| Unattended or hosted desktop flow run, pay-as-you-go (preview) | £2.26 | $3 | Azure, a run | pay-as-you-go meters |
| Power Pages, pack of 100 signed-in users a website a month | £153.80 | $200 ($75 from 100 packs, $50 from 1,000) | Yearly | Power Pages capacity packs |
| Power Pages, pack of 500 anonymous users a website a month | £57.70 | $75 ($37.50 from 20 packs, $25 from 200) | Yearly | Power Pages capacity packs |
| Power Pages pay-as-you-go, a signed-in user a website a month | £3.01 | $4 | Azure, monthly | pay-as-you-go meters |
| Power Pages pay-as-you-go, an anonymous user a website a month | £0.23 | $0.30 | Azure, monthly | pay-as-you-go meters |
UK prices from Microsoft's UK pricing pages, ex VAT. Pound prices for the pay-as-you-go meters from Microsoft's Azure retail price list; Azure bills in the currency of your billing account. Every price with its source is listed in the notes behind this page.
Where Microsoft's own documents disagree
- Per app plan. The Licensing Guide calls it end of sale; a Learn FAQ still prices it. The calculator does not offer it.
- Power Automate per user and per flow. The guide still lists them at $15 and $100 (five at least), a Learn FAQ says they were available until February 2024, and the pricing page shows neither. The calculator uses Premium and Process instead.
- Unattended bots. One sentence in the guide says unattended RPA needs Hosted Process; the rest of the guide and Microsoft Learn say a Process licence on your own machine is an unattended bot. The calculator follows the second reading and asks where the bot runs.
- Pay-as-you-go flow runs are still a preview meter, with a cap on the runs charged a day. Their price can change.
What it leaves out
Copilot Studio and Copilot Credits, AI Builder, Process Mining, Dynamics 365 licences, education, government and nonprofit prices, and Dataverse storage above what the licences include. If any of these matter to your plan, treat the result as the floor, not the total.
Questions
How much does Power Apps cost?
An app that uses only standard connectors such as SharePoint costs nothing extra on most Microsoft 365 business plans. A premium app costs £15.40 a person a month with Power Apps Premium ($20 in the US), or £7.52 ($10) a person an app in each month they use it with pay-as-you-go.
Do I need Power Apps Premium for an app on SharePoint?
Not if the app uses only standard connectors and your users have Microsoft 365 Business Basic, Standard or Premium, E3, E5 or F3. It needs a premium licence once it adds Dataverse, a premium or custom connector such as SQL Server, or an on-premises data gateway.
How much is a Power Automate Premium licence, and who needs one?
£11.50 a person a month in the UK, $15 in the US. The owner of a scheduled or automated flow with a premium connector needs one, every person who starts an instant flow with a premium connector needs one, and so does anyone who builds or runs desktop flows. Approvers do not.
When do I need a Power Automate Process licence?
For an unattended bot, for a flow owned by a service account or a service principal, for a flow many people start when licensing each of them would cost more, and for a flow that needs more than 40,000 actions a day. One Process licence covers one business process, up to 25 flows in a flow group.
Is the Power Apps per app plan still available?
No. Microsoft's November 2026 Licensing Guide lists the per app plan as end of sale from January 2026. For one app, the pay-as-you-go meter at $10 a user a month is the current option.
When is pay-as-you-go cheaper than Power Apps Premium?
When a person uses one app, or uses the apps only in some months of the year. Someone who opens three apps every month is cheaper on Premium.
Does Microsoft 365 include Power Automate?
Yes, for cloud flows with standard connectors on Business Basic, Standard and Premium, E3, E5 and F3, up to 6,000 actions a day for each user. Premium connectors, custom connectors, the gateway and desktop flows run by a cloud flow need Power Automate Premium.
A calculator prices the plan you describe. Which licence an app really needs often depends on choices made while it is built, such as SharePoint or Dataverse (compared in SharePoint or Dataverse). If you want a second opinion on yours, it fits into the half hour on Teams I offer at no charge.